Privacy Policy

1. Introduction

Welcome to LeaderHub. We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our volunteer and project management platform designed for churches and ministry organizations.

By using LeaderHub, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

We collect information that you voluntarily provide to us when you:

• Register for an account (name, email address, church/organization name)
• Create or update your user profile (phone number, role, preferences)
• Use the platform to manage volunteers, projects, and teams
• Communicate with us for support or feedback
• Participate in beta testing activities

2.2 Information About Volunteers and Team Members

When you use LeaderHub to manage volunteers and teams, you may input information about others, including:

• Names and contact information
• Availability and scheduling preferences
• Skills, roles, and assignments
• Task completion and project participation data

Important: You are responsible for ensuring you have appropriate consent to add other individuals' information to LeaderHub and to use our platform to manage their volunteer activities.

2.3 Automatically Collected Information

When you access LeaderHub, we automatically collect certain information, including:

• Log data (IP address, browser type, pages visited, time and date of visits)
• Device information (device type, operating system)
• Usage data (features used, actions taken within the platform)
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain LeaderHub's services
• Enable volunteer scheduling, task management, and team coordination
• Improve and personalize your experience
• Communicate with you about your account, updates, and support
• Analyze usage patterns to enhance platform functionality during beta testing
• Detect, prevent, and address technical issues or security concerns
• Comply with legal obligations

4. Data Sharing and Disclosure

4.1 Within Your Organization

Information you input into LeaderHub is shared with authorized users within your church or organization according to the permissions you set. Volunteer leaders can access information relevant to their teams and projects.

4.2 Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

• Cloud hosting and storage providers
• Email communication services
• Analytics providers
• Customer support tools

These providers are contractually obligated to use your information only to provide services to us and in accordance with this Privacy Policy.

4.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).

4.4 Business Transfers

If LeaderHub is involved in a merger, acquisition, or sale of assets, your information may be transferred. We will provide notice before your information is transferred and becomes subject to a different privacy policy.

4.5 What We Don't Do

We do not:

• Sell your personal information to third parties
• Share your data with advertisers
• Use your data for marketing purposes unrelated to LeaderHub services

5. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments
• Access controls and authentication requirements
• Secure cloud infrastructure

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your account and associated data at any time. Following deletion, we will retain certain information only as required for legitimate business purposes or legal obligations.

During the beta testing phase, we may retain usage data longer than we would in production to analyze platform performance and improvements.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Data Portability: Request a copy of your data in a portable format
• Opt-out: Opt out of certain data collection practices
• Withdraw Consent: Withdraw consent where we rely on consent to process your information

To exercise these rights, please contact us using the information provided in the Contact section below.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on LeaderHub and store certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our platform.

9. Third-Party Links

LeaderHub may contain links to third-party websites or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. Children's Privacy

LeaderHub is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete such information.

If your organization uses LeaderHub to manage youth volunteers (ages 13-17), you are responsible for obtaining appropriate parental consent and complying with applicable laws.

11. International Data Transfers

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ. By using LeaderHub, you consent to the transfer of your information to the United States and other countries where we operate.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. During the beta testing phase, we may update this policy more frequently as we refine our practices.

We encourage you to review this Privacy Policy periodically for any changes. Your continued use of LeaderHub after changes are posted constitutes your acceptance of the updated policy.

13. California Privacy Rights

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete personal information, and the right to opt-out of the sale of personal information. We do not sell personal information.

14. GDPR Compliance (EEA Residents)

If you are located in the European Economic Area (EEA), you have certain rights under the General Data Protection Regulation (GDPR), including the right to access, rectify, erase, restrict processing, object to processing, and data portability. You also have the right to lodge a complaint with a supervisory authority.

15. Contact Us